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Microsoft Lists - Project Management Tool

Part of Microsoft 365
Microsoft Lists

Microsoft Lists

Founded 2020

Track information and organize work in customizable lists

Cost

Free Tier

Rating

★ Mixed Reviews

Time to value

Quick Setup (< 1 hour)

You can use Microsoft Lists to create and manage structured lists to track assets, issues, tasks, contacts, inventory, and more. It offers customizable views like grids, galleries, and calendars, plus conditional formatting to highlight important data. Lists integrates with Microsoft 365 apps like Teams and SharePoint, allowing teams to collaborate on shared lists in real time. You can set up alerts, automate workflows with Power Automate, and use pre-built templates to get started quickly without building from scratch.

What Microsoft Lists does

Create a new list from a template in minutesApply color-coded conditional formatting to flag overdue itemsAssign list items to team members with due datesSet up email or Teams alerts when a list item is updatedFilter and sort list data to find specific records quicklyAttach documents and comments directly to list entriesAutomate status updates using Power Automate rulesExport list data to Excel for offline analysisSwitch between grid, gallery, and calendar views for the same listApply conditional formatting to highlight rows based on valuesUse pre-built templates for common scenarios like issue tracking and event planningSet up automated notifications when list items changeEmbed lists directly inside Microsoft Teams channelsConnect to Power Automate to trigger workflows from list changesShare lists with specific people or the entire organizationAttach files and add comments to individual list items

Pricing breakdown

PlanPrice10 seats / yr
Microsoft 365 Personal$6.99 / mo$838.8
Microsoft 365 Business Basic$6.00 / mo$720

Annual estimates assume continuous billing at the listed list price. Volume discounts typical above 50 seats.

Tutorials & Demos

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Microsoft Lists, list tracking, task tracking, inventory management, issue tracking, Microsoft 365, SharePoint lists, Teams integration, customizable views, workflow automation, Power Automate, collaborative lists, grid view, calendar view, conditional formatting