Adaptive

Automate job costing, AP, billing, and WIP for construction companies using AI agents

Cost

Demo

Rating

★ People love it

Time to value

Long Setup (> 1 day)

You can use Adaptive to automate construction accounting workflows without replacing your existing ERP. AI agents handle job costing, accounts payable, billings, WIP reporting, change orders, lien waiver tracking, and compliance. Field teams submit updates by voice, text, or email, and the system connects that data to your financial records in QuickBooks, Sage, Foundation, or Acumatica. Every action goes through human review before posting to your general ledger. Built for general contractors, specialty trades, developers, and accounting firms with $5M–$1B in revenue.

What Adaptive does

Ingest and code invoices to job cost codes without manual data entryDraft and route change orders for approval based on field and contract dataBuild WIP reports from combined financial and field dataTrack and chase lien waiver collection from subcontractors and suppliersGenerate billings in cost-plus, fixed-price, or AIA format from approved costsCollect field updates from supers via voice, text, or email on a set scheduleFlag duplicate invoices and fraud before bills are approvedExport reviewed accounting entries to QuickBooks, Sage, Foundation, or AcumaticaAI agents automatically code invoices to the correct job and cost code without manual entryBlocks payment when lien waivers or insurance certificates are missingCalls supers and PMs by voice to collect field updates on a set scheduleDetects duplicate invoices and flags potential fraud before bills are processedDrafts AIA, cost-plus, and fixed-price billings directly from approved job costsMonitors all pending change orders 24/7 and routes for approval automaticallyExports reviewed numbers to existing ERP without replacing the general ledgerTracks vendor certificates and W-9s with personalized outreach until 100% compliance